Top 20 Wrike Alternatives for Easy Project Management

While the SaaS market is replete with exceptional project management tools, not every tool caters to every business’ needs.

So, if looking for the best Wrike alternatives is what brings you here, you can breathe a sigh of relief!

We have curated a list of the best project management software with the ability to fill the gap that Wrike fails to close for smooth project execution.

Yes, we know that with an ever-increasing global reach, Wrike has undoubtedly secured a place in one of the best project management tools list. And that might get you thinking about why it’s not working for your specific requirements. However, it undoubtedly does have some drawbacks.

While some users find Wrike’s interface overwhelming, others often complain about its lack of good task prioritization features. Another common issue is Wrike’s pricing, which isn’t suitable for many small businesses and solo entrepreneurs. Besides, it does not offer a good mobile app.

But, guess what? We’ve got your back! 

This blog will explore the 20 best Wrike alternatives, their features, and their suitability for various businesses.

Let’s begin!

Why Look for Wrike Alternatives?

Wrike offers a unified platform designed to give control and visibility over tasks and projects. It majorly focuses on automating complex tasks, accelerating performance, and delivering better results for successful project completion.

But is it perfect for every business and team? Turns out, not really.

Like any other tool, Wrike comes with its own set of shortcomings. Let’s look at its critical drawbacks below.

A. High Learning Curve

Wrike users often experience a high learning curve in getting started with their work. Team members need significant time to adapt to its features and functionality. Also, the layered folder navigation within Wrike is something that’s not so user-friendly!

B. Inadequate Collaboration Features

Effective team collaboration is the key to productive work that is in sync with expected project outcomes. The Wrike software lacks an in-built chat feature, making it difficult for team members to communicate and collaborate over tasks and projects.

C. Inefficient Mobile App

Wrike’s mobile application needs an overall improvement in navigation and functionality. It lacks the versatility of being able to replace the desktop app for users on the go. Also, you cannot rely on it to provide you with real-time alerts for projects.

D. Expensive Plans

Finally, the pricing of Wrike (per user) is much higher than its competitors offering a more user-friendly solution with better support. While it does provide a free version, the plan is not equipped with the features that Wrike is widely accepted for.

So, rather than sticking to Wrike with its limitations, exploring new software is the best way to find exactly what you’re looking for.

Choose Wrike for: Automation engine, Workload charts

3rd party integrations allowed: Yes

Wrike Suited for: Enterprises

Case Study:

Siemens Smart Infrastructure was finding it challenging to collaborate with internationally dispersed teams. It needed a system that could help them communicate with each other while providing the flexibility to scale projects quickly. Also, they wanted to store and access project information with complete data security.

With Wrike’s intuitive dashboard, Siemens could effectively streamline processes to manage multiple projects simultaneously. Its team could view project progress at a glance and customize workflows as needed. Also, sharing and editing working documents has become effortless. Thus, using Wrike, team members can connect with co-workers, clients, and stakeholders to successfully operate globally.

20 Best Wrike Alternatives

Many Wrike competitors offer better and improved features, perfect for unique business requirements.

Let’s take a look at the best Wrike alternatives in detail.

1. ProProfs Project

One of the robust Wrike competitors, ProProfs Project provides a complete project management solution for all your team and project needs. Its simple yet powerful user interface makes it a better fit for team leaders looking for increased project visibility and enhanced team performance.

The tool centralizes all your work in one easy-to-access place so you can manage multiple running projects effortlessly. Also, its rich project reports help gain insight into real-time progress and team performance on the go.

Key Features of ProProfs Project:

• Automate recurring and time-consuming tasks
• Share files with team members, stakeholders, and clients
• Adjust workflows with a quick drag and drop action
• Never miss a deadline with task alerts and notifications
• Visualize progress using Gantt charts, Kanban boards, Calendar, and List views

3rd party integrations allowed: Yes

Best suited for: Small businesses, Large organizations, Enterprises, Personal Projects, Remote Teams

Why choose ProProfs Project over Wrike?

Features & Functionality	ProProfs Project	Wrike
Maximum storage capacity	Unlimited	10GB
Ease-of-use and scalability	Yes	No
Pain-less invoicing ability	Yes	No
Reliable mobile application	Yes	No
Seamless client access	Yes	No

Pricing:

Starts at $39.97/month.

Read More: What are Common Project Management Software Features?

2. monday.com

monday.com is a free Wrike alternative for a team. It helps manage and deliver simple to complex projects with ease. You can streamline workflows and collaborate with different teams to get work done efficiently. It offers powerful project planning and execution features, making it an ideal Wrike alternative for managing multiple projects.

Key Features of monday.com:

• Manage tasks and resources from a single dashboard
• View project progress using Timeline, Calendar, and Gantt views
• Customize task boards as per project requirements
• Upload attachments, mention teammates, and comment on tasks
• Automate processes with workflow automation options

3rd party integrations allowed: Yes

Best suited for: Medium-sized businesses, Enterprises, Remote Teams

Why choose monday.com over Wrike?

Features & Functionality	monday.com	Wrike
Maximum storage capacity	1000GB	10GB
Formula & dependency columns	Yes	No
Map view	Yes	No
Simple & intuitive interface	Yes	No
Customizable templates	Yes	No

Pricing:

Starts at $0.

3. ClickUp

ClickUp is one of the free alternatives to Wrike software. It offers a sleek and user-friendly interface, making it a great choice for managing different teams and projects in one place. Apart from the visually-appealing design, you get many useful features that make tracking time and scheduling tasks a breeze.

Key Features of ClickUp:

• Generate advanced reports for in-depth analysis
• Navigate and manage projects using drag and drop interface
• Collaborate with team members using task comments
• Analyze and manage projects in different dashboard views
• Automate tasks to offload time-consuming tasks

3rd party integrations allowed: Yes

Best suited for: Small businesses, Medium-sized businesses, Personal Projects

Why choose ClickUp over Wrike?

Features & Functionality	ClickUp	Wrike
Maximum storage capacity	Unlimited	10GB
Native messaging	Yes	No
Overtime calculation for employees	Yes	No
24/7/365 support	Yes	No
Unlimited users in free plan	Yes	No

Pricing:

Starts at $0.

Read More: 16 Best ClickUp Alternatives & Competitors (Features+Comparison)

4. Smartsheet

If you’re searching for one of the cheap alternatives to Wrike, then Smartsheet is a good bet. The traditional spreadsheet view of this software makes it easy to generate reports, track tasks, and manage resources. Businesses can easily rely on Smartsheet for automating project processes and delivering output on time and within budget.

Key Features of Smartsheet:

• Collaborate with team members in real-time
• Generate customized reports and advanced analytics
• Collect any data using forms in a structured format
• Visually manage workload using live data and metrics
• Organize projects using real-time dashboards

3rd party integrations allowed: Yes

Best suited for: Enterprises, Remote Teams

Why choose Smartsheet over Wrike?

Features & Functionality	Smartsheet	Wrike
Unlimited users in plans	Yes	No
Cell and column formulas	Yes	No
Meeting agenda management	Yes	No
Unlimited attachment storage	Yes	No
30-day free trial	Yes	No

Pricing:

Starts at $7/user/month.

Read More: 15 Best Smartsheet Alternatives and Competitors of 2022

5. Quire

Quire, one of the visually-appealing Wrike alternatives, allows you to view your scheduled tasks via a detailed list. You can categorize these tasks under specific Sublists for better work visibility. You can even utilize the Kanban board and track assigned users for tasks, their due dates, and their tags at a glance.

Key Features of Quire:

• Add subtasks to tasks for easier project management
• Attach images to Kanban cards
• Prioritize projects and get the important work done first
• Use Smart Folder to organize cross-projects
• Set up milestones and track progress effectively

3rd party integrations allowed: Yes

Best suited for: Small businesses, Personal Projects

Why choose Quire over Wrike?

Features & Functionality	Quire	Wrike
Maximum storage capacity	30GB	10GB
Smart folders	Yes	No
Sublists	Yes	No
Task priority levels	Yes	No
‘Peekaboo’ non-urgent tasks to appear at a later date	Yes	No

Pricing:

Starts at $0.

6. Asana

Asana, one of the popular Wrike alternatives, provides a dedicated space where team members can collaborate from anywhere. You can create subtasks for tasks and organize your workflows easily. This helps manage tasks better and accomplish them earlier than expected.

Key Features of Asana:

• Customize workflows to suit the unique project and team needs
• Manage workload across multiple projects
• Manage Approvals for faster project delivery
• View progress using List, Board, and Timeline views
• Get started quickly using professionally-designed templates

3rd party integrations allowed: Yes

Best suited for: Small businesses, Personal Projects, Remote Teams

Why choose Asana over Wrike?

Features & Functionality	Asana	Wrike
Maximum storage capacity	Unlimited	10GB
Workflow builder	Yes	No
Project brief	Yes	No
Simple user interface	Yes	No
Extensive integration options	Yes	No

Pricing:

Starts at $0.

Read More: 21 Best Asana Alternatives For Project Management Software for 2022

7. Jira 

One of the robust Wrike competitors, Jira is a feature-packed tool perfect for software development teams. It lets you manage agile projects effortlessly with streamlined team communication. The tool provides critical insights into ongoing tasks, providing you the much-needed data on team efficiency.

Key Features of Jira:

• Save time on time-consuming tasks with no-code automation
• Use templates to jumpstart work on projects
• Customize workflows on the go
• Visualize progress using Scrum and Kanban boards
• Gain perspective on progress with agile reporting

3rd party integrations allowed: Yes

Best suited for: Medium-sized businesses, Enterprises, Remote Teams

Why choose Jira over Wrike?

Features & Functionality	Jira	Wrike
Maximum storage capacity	Unlimited	10GB
Flexible workflow types	Yes	No
Robust third-party integrations	Yes	No
Budget-friendly	Yes	No
Ease of scalability	Yes	No

Pricing:

Starts at $0.

Read More: 15 Best Jira Alternatives to Simplify Project Management

8. Trello

Trello is an excellent tool that helps bring teams together for smooth project execution. Using it, you can visualize, monitor, and manage projects efficiently. Compared to Wrike, Trello’s interactive board view makes it better for project management. With it, you can access every detail related to a task in one easy-to-access place.

Key Features of Trello:

• Customize boards to fit team needs
• Create workflows and analyze progress within seconds
• Access unlimited activity log for team members
• Monitor progress using Dashboard, Map, and Timeline views
• Track what needs to be done with advanced checklists

3rd party integrations allowed: Yes

Best suited for: Small businesses, Medium-sized businesses

Why choose Trello over Wrike?

Features & Functionality	Trello	Wrike
Maximum storage capacity	Unlimited	10GB
Powerful Kanban board	Yes	No
Power-up system	Yes	No
Efficient built-in automation	Yes	No
Visually-appealing UI	Yes	No

Pricing:

Starts at $0.

Read More: 15 Trello Alternatives in 2022 (Both Free and Paid)

9. Hive

Hive is among the best Wrike alternatives for easier project management. It lets you optimize resources to ensure no resource is either wasted or experiencing burnout. Also, its project and task summary views allow you to grasp project progress quickly and adjust workflows if needed.

Key Features of Hive:

• Create and manage ‘Actions’ to-do lists to track work
• Create automated workflows for repetitive tasks
• Leverage Hive notes to jot down important task pointers
• Use the native chat option to discuss tasks
• Track accurate productive hours for your team

3rd party integrations allowed: Yes

Best suited for: Small businesses, Medium-sized businesses, Personal projects

Why choose Hive over Wrike?

Features & Functionality	Hive	Wrike
Maximum storage capacity	Unlimited	10GB
Focus mode	Yes	No
Note-taking ability	Yes	No
Live chat	Yes	No
Clean, modern UI	Yes	No

Pricing:

Starts at $0.

Read More: 15 Best Resource Management Software & Tools Of 2022

10. LiquidPlanner

LiquidPlanner is a better fit than Wrike for teams looking for a more versatile and flexible project management tool. It allows you to forecast timelines accurately and create project schedules that are aligned with achievable deadlines. Besides, its priority-based planning ability also enables better project management right from the start.

Key Features of LiquidPlanner:

• Manage risks effectively with ranged estimation
• Track where team members are engaged with integrated time tracking
• Track progress with Board, Grid, and Portfolio views
• Stay updated with alerts and insights
• Set up task dependencies for crystal-clear workflows

3rd party integrations allowed: Yes

Best suited for: Medium-sized businesses, Enterprises, Remote Teams

Why choose LiquidPlanner over Wrike?

Features & Functionality	LiquidPlanner	Wrike
Predictive scheduling	Yes	No
Smart schedule bars	Yes	No
Resource leveling	Yes	No
Effective project prioritization	Yes	No
Timesheet review and exports	Yes	No

Pricing:

Starts at $15/user/month.

11. ProofHub

As one of the collaborative Wrike alternatives, ProofHub gives you complete control over your tasks, resources, and deadlines. You can customize workflows and keep team members in the loop with instant alerts. The tool is excellent for tracking real-time progress and accomplishing projects within the defined due dates.

Key Features of ProofHub:

• Ideate and discuss tasks using discussion boards
• Manage projects using Gantt charts and Kanban boards
• Take notes and never forget a piece of key information
• Create custom roles to control data permissions
• Prioritize tasks and get the important/urgent tasks done

3rd party integrations allowed: Yes

Best suited for: Medium-sized businesses, Enterprises

Why choose ProofHub over Wrike?

Features & Functionality	ProofHub	Wrike
Customer management	Yes	No
Good collaboration features	Yes	No
Work announcements	Yes	No
Intuitive user interface	Yes	No
Individual profile views	Yes	No

Pricing:

Starts at $45/month.

12. Scoro

Scoro, one of the best Wrike alternatives, provides a central place where everybody can come together and collaborate on different tasks. It lets you optimize resource utilization and ensure that no resource is underutilized or overworked. The tool enables you to automate billing and client invoicing across projects.

Key Features of Scoro:

• Prioritize urgent and important tasks easily
• Use the shared team calendar to keep projects on schedule
• Visualize all project data using the project timeline view
• Break tasks into subtasks for better management
• Track which tasks your team members are occupied at

3rd party integrations allowed: Yes

Best suited for: Enterprises, Remote Teams

Why choose Scoro over Wrike?

Features & Functionality	Scoro	Wrike
Quote management	Yes	No
Wiki documentation	Yes	No
Calendar management	Yes	No
Scheduled invoicing	Yes	No
Sales forecasting	Yes	No

Pricing:

Starts at $26/user/month.

Read More: 16 Best Visual Project Management Tools for 2022

13. Basecamp

Basecamp is one of the reliable Wrike alternatives that helps manage all the moving pieces of your project across teams and departments. You can create project workflows and assign team members instantly. This helps establish clear-cut workflows and leaves no room for confusion related to task responsibilities.

Key Features of Basecamp:

• Track team hours and know where your team members are engaged
• Create automatic check-ins for employees
• Connect with team members via the discussion board
• Manage tasks across projects with to-dos
• Ideate, plan, and manage tasks using the Group chat

3rd party integrations allowed: Yes

Best suited for: Small businesses, Medium-sized businesses, Remote Teams

Why choose Basecamp over Wrike?

Features & Functionality	Basecamp	Wrike
Maximum storage capacity	500GB	10GB
Discussion board	Yes	No
Intra-company chat	Yes	No
Advanced client access	Yes	No
Automatic check-ins	Yes	No

Pricing:

Starts at $0.

14. GanttPRO

If you’re looking for a Gantt-specific tool, then GanttPRO is undeniably better for project management. It allows you to plan projects and create powerful workflows. You can easily develop milestones and track progress in real-time. You can even set up auto-scheduling and adjust timelines as per changes made.

Key Features of GanttPRO:

• Save time by automating recurring tasks
• Customize project templates to suit your unique project requirements
• Set up dependencies between tasks for a clear-cut workflow
• Attach files to tasks for easier access
• Search tasks faster using custom fields and filters

3rd party integrations allowed: Yes

Best suited for: Small businesses, Medium-sized businesses

Why choose GanttPRO over Wrike?

Features & Functionality	GanttPRO	Wrike
Autosave actions	Yes	No
Critical path analysis	Yes	No
Groups & Sub Groups	Yes	No
Customize working days and hours	Yes	No
Export preview	Yes	No

Pricing:

Starts at $7.99/user/month.

15. Hibox

Hibox is better than Wrike software for enhanced project management. You can ideate, discuss, and deliver tasks faster with better collaboration via business chat and video calls. The tool is easy to onboard and navigate, allowing you and your team to adapt to its features for faster project execution instantly.

Key Features of Hibox:

• Invite stakeholders and clients to collaborate on projects
• Use Public Room for company-wide announcements
• Offload work with your own personal AI assistant
• Manage tasks better with advanced task management capabilities
• Share project files on the go

3rd party integrations allowed: Yes

Best suited for: Small businesses, Medium-sized businesses

Why choose Hibox over Wrike?

Features & Functionality	Hibox	Wrike
Maximum storage capacity	Unlimited	10GB
Personal AI Assistant	Yes	No
Seamless document management	Yes	No
Video conferencing	Yes	No
Task scheduler	Yes	No

Pricing:

Starts at $54/year.

16. Celoxis

Celoxis offers easy workflow automation to simplify overall project management. It provides an ultra-customizable solution to integrate seamless change management and deliver projects within the defined timeline and budget. Also, its detailed reports offer much-needed insight into where your project stands at any given point.

Key Features of Celoxis:

• Customize dashboard with just a few clicks
• Manage projects using its user-friendly interface
• Collate all your project requests in one spot
• Allocate resources based on availability and demand
• Share files with co-workers with just a click

3rd party integrations allowed: Yes

Best suited for: Small businesses, Medium-sized businesses

Why choose Celoxis over Wrike?

Features & Functionality	Celoxis	Wrike
Customer management	Yes	No
Business hours tracking	Yes	No
Ease-of-scalability	Yes	No
Seamless workflow automation	Yes	No
Request tracking	Yes	No

Pricing:

Starts at $22.50/user/month.

Read More: 15 Best Must-Have Personal Task Management Tools (Free + Paid)

17. Flow

Flow is a simple project management tool that lets you plan, create, and deliver tasks on time and within budget. You can easily follow up on tasks and stay updated with real-time task progress without leaving the tool. The tool’s reporting capabilities give you rich insights into your projects without a hitch.

Key Features of Flow:

• Integrate with popular third-party apps
• Automate recurring tasks with ease
• Stay up to date with mobile access
• Access rich commenting and markdown options
• Message team members directly to connect

3rd party integrations allowed: Yes

Best suited for: Small businesses, Medium-sized businesses, Personal projects

Why choose Flow over Wrike?

Features & Functionality	Flow	Wrike
Maximum storage capacity	Unlimited	10GB
Team activity feed	Yes	No
Ease-of-use	Yes	No
Increased task visibility	Yes	No
‘Catch up’ summary views	Yes	No

Pricing:

Starts at $6/user/month.

Read More: 10 Best Client Project Management Tips to Win More Clients

18. Project Insight

Project Insight is an efficient tool that helps manage all your tasks, resources, and deadlines on one platform. It allows you to aggregate work from your CRM, support, and HR software into a single platform. This way, you can keep things moving in the right direction without pausing workflows to incorporate the tool.

Key Features of Project Insight:

• Allocate resources with advanced capacity planning
• Monitor progress with Kanban and Status Boards
• Manage projects using project baselines
• Use time tracking and timesheets to track productive hours
• Stay on budget with analytical project expense reports

3rd party integrations allowed: Yes

Best suited for: Small businesses, Medium-sized businesses

Why choose Project Insight over Wrike?

Features & Functionality	Project Insight	Wrike
Advanced capacity planning	Yes	No
Intelligent scheduling capabilities	Yes	No
Project budgeting functionalities	Yes	No
Extensive reports	Yes	No
Custom integrations	Yes	No

Pricing:

Starts at $0.

19. Zoho Projects

Zoho Projects is a collaborative project management solution. It provides a workspace where team members can connect and collaborate on tasks to deliver them within the defined timeline. Using the tool, you can set up timers and reminders for approaching deadlines, ensuring nothing slips through the cracks.

Key Features of Zoho Projects:

• Automate project tasks with Blueprint
• Use advanced task and issue reports for projects
• Set up inter-project dependencies with a couple of clicks
• View progress the way you want with custom views
• Stay up-to-date with ongoing tasks using the mobile app

3rd party integrations allowed: Yes

Best suited for: Medium-sized businesses, Enterprises

Why choose Zoho Projects over Wrike?

Features & Functionality	Zoho Projects	Wrike
Maximum storage capacity	120GB	10GB
Project resource utilization	Yes	No
Project planned vs. actual	Yes	No
Calendar & Forums	Yes	No
Business hours, holidays, & weekends	Yes	No

Pricing:

Starts at $0.

20. MeisterTask

MeisterTask, one of the many Wrike alternatives, is a feature-rich project management tool. It lets you plan tasks, create project dashboards, and monitor progress using a single source of truth. You can even automate tasks and view which tasks are pending utilizing the tool’s multiple checklists.

Key Features of MeisterTask:

• Create tasks from emails easily
• Set up Agenda and manage projects seamlessly
• Customize project boards within seconds
• Never miss an update with mobile notifications
• Keep track of work using the Timeline view

3rd party integrations allowed: Yes

Best suited for: Small businesses, Medium-sized businesses, Personal projects

Why choose MeisterTask over Wrike?

Features & Functionality	MeisterTask	Wrike
Ease-of-use	Yes	No
Creating tasks from emails	Yes	No
‘Agenda’ features	Yes	No
Reliable mobile application	Yes	No
Beautiful & intuitive interface	Yes	No

Pricing:

Starts at $0.

The Features Alternatives to Wrike Must Have

Wrike has a long list of features, yet some crucial functionalities are missing. Although the feature requirements can vary from team to team, some standard features are essential and should be considered while looking for the best Wrike alternative. Let’s check out these features.

• Project planning, scheduling, and task prioritization.
• Team collaboration features like task comments and file sharing.
• KPI dashboards to analyze project performance.
• Customizable dashboards to adjust workflows on the fly.
• Resource management capabilities to optimally distribute project resources.
• Quick access to data with easy documentation and navigation.
• Time tracking to track employees’ productive hours and generate pain-less invoices.
• 24/7 support from the service provider in case of bugs and issues.
• Real-time project views such as Gantt charts, Kanban boards, Calendar, and List views

Thus, these are the key features to look out for when selecting the best alternative to Wrike for your business.

Our Selection Criteria for Wrike Alternatives

We tried different project management software, which helped us create a list of the best Wrike alternatives. To make it to our list, these software have passed the selection criteria mentioned below.

• Core Wrike Features: The product has to offer core Wrike features such as multiple project views, advanced reporting, customizable workflows, resource management, and team management.
• Affordable Pricing: A tool must be affordable enough to manage projects effortlessly in the long term.
• High “Features and functionality” Rating: The product should have a minimum rating of 4 out of 5 stars on credible SaaS sites like Getapp and Capterra.
• Instant Vendor Support: Users may often complain of lagging issues while operating a tool. These must be dealt quickly and effectively.
• Ease-of-Scalability: A tool must be powerful enough to scale as the company grows in team size and volume of work. This prevents wasting of time, effort, and resources in finding an alternative solution for easy scalability.

Final Verdict: Which Is the Best Alternative to Wrike?

Wrike is an excellent tool that allows you to:

• Manage tasks across multiple projects
• Allocate resources throughout the project
• Gain insights into progress
• Manage and share files with team members
• Track where your team members are engaged

However, depending on your unique business requirements, you may want to switch to a more robust tool with additional capabilities.

Before selecting the best Wrike alternatives for your organization, you can consider the following factors:

• What is the size of your team, and how do the team members like to communicate?
• What features can you not do without managing your projects?
• What is your preferred workflow or project management methodology?

By now, you must have zeroed in on a couple of tools you deem fit your project requirements. Make sure you compare their core features and select the one that complements your project management needs.

If you’re still uncertain, here are a few recommendations. You can go for ProProfs Project for its powerful task management, time tracking, and project visualization ability. Its easily customizable dashboard is also a plus for managing project workflows on the go. Jira might cater to your unique requirements if you are a software development professional. Also, Basecamp is an outstanding tool for geographically-dispersed teams.